It wasn’t that long ago. paper calendarAfter all, people have been using paper calendars for centuries. And for good reason. Calendars are the basis for documenting and tracking important dates and events in our lives.
Today, paper calendars are no longer suitable for our busier and more complex lifestyles due to their lack of functionality and practicality. As many aspects of our lives have moved online, so has our calendar.In fact, 70% of her respondents ECAL research He says he uses a digital calendar to manage most of his life.
There’s plenty of potential for using digital calendars to keep track of personal and professional affairs among friends, family, and colleagues.that is, some kind of calendar app Pre-installed on all smartphones. As a result, there is no excuse for not enjoying the benefits of a digital calendar.
Accessible from anywhere.
If you go back in time with Doc Brown and tell people 40 or 50 years ago that they can access their calendars from anywhere in the world, how would they react? You think you’re crazyHowever, almost everyone online calendar Although linked to email accounts, this is just part of our daily lives today.
No matter where you are or what device you’re using, busy executives can stay connected to their business wherever they are. So you can easily manage and create events, appointments and reminders from anywhere in the world.
With smartphones and mobile-friendly digital calendars, managing your schedule has never been easier. Obviously, this is useful for remote teams or teams that are constantly on the move. The online calendar also makes it easier for salespeople who travel across the country to attend meetings. To chat on the go, simply attach a link or phone number to your meeting.
Optimize your plans to save time.
Let’s say you spend 30 minutes a day planning, filling out, and managing a paper schedule. That may not seem like much, but by Friday he will have 2.5 hours total. When you’re managing a ton of tasks and a tight meeting schedule, those few hours can make the difference between meeting or missing a deadline.
Easily increase your productivity for the week automatically Create a schedule For all your priorities when switching to a digital calendar app. It helps you manage your busy schedule and reclaim time in your week to focus on the tasks that matter most.
There are events that repeat all the time.
It’s not uncommon to have repeating events on your calendar. can automatically display all occurrences of recurring event When you create a calendar, it will appear in your calendar.
Do you have a book club at 6:00 pm on Thursdays? you will be there Does he pick up the soccer kids every Wednesday at 5:00?Yeah, you’re there to pick them up. Do you have quarterly check-in meetings with your team? See you there.
Creating a rule takes only a few minutes. Calendar automatically tracks all your events.
Individuals and team members can be easily updated.
Communication is the key to success, regardless of industry or organization. Specifically, in project management, it is especially important for both the client and her members of the team to be aware of what is happening.
However, this can be difficult when updates are emailed or when meetings are busy. However, with an interactive calendar, you can receive real-time updates from all members of the project in real time.
Plus, you can share your calendar with your clients and stakeholders to keep them up-to-date without having to constantly exchange emails.Since then it’s a big dealA typical inbox contains 200 emailsAdditionally, the expert checks email 15 times a day, or every 37 minutes.
You can set reminders.
No more leaving notes on your desk to remember to attend meetings, see your doctor, or pay your bills.Is possible set a reminder Use the online calendar for different time intervals and different channels.
For example, you can set reminders for important presentations. It can be accompanied by email reminders one week in advance, reminders the next morning, and a quick reminder one hour before the start time.
Plus, you can use reminders to organize your to-do list and create recurring events. Even better, reminders can keep you on time. During self-development time, you can work on projects with the office door closed. During self-development time, you can work on projects with the office door closed.
More specifically, you can schedule the time you need to focus on your project. You should set reminders before and after completing the project.
Activities can be categorized and filtered.
A digital calendar app lets you easily switch between your work calendar, personal calendar, and to-do list. Time blocking can help here. However, to distinguish between urgent work needs and personal obligations, color code task.
You can move appointments without causing confusion.
Are you a fan of pristine calendars? Moving appointments on a paper calendar requires erasing the old appointments. If you write with a pen, you will have space and you will not be able to write your schedule. With a digital calendar, you can simply move an event to a new time and it will appear as if it has always existed.
Ability to combine multiple calendars.
As a project manager or other leader, you may be working on many different projects and tasks at the same time.
Use interactive calendars to organize and track personal, project deadlines, and non-project responsibilities, and access shared online calendars for projects.
An interactive calendar allows individuals to combine projects and tasks without sharing other dates.
By having everything in one calendar, you’ll never miss an important date, deadline, or go over schedule for multiple tasks you’re working on.
Identify future goals and plan accordingly.
Paper planners are great for planning the day or week ahead, but they’re ineffective at planning for the full year. Digital calendars give you a better overview of future goals and big projects than you can with a paper planner.
With our digital daily planner, you can manage your schedule by day, week, month or even year according to your current and long-term goals. Know everything you need to do today and plan for the future by creating a productive weekly work plan based on future deadlines, dependent tasks, and ever-changing availability with the digital planner. you can proceed smoothly. With new meetings and appointments.
you always arrive on time.
Marking locations on your digital calendar makes it easy to get directions to events. In addition, mobile phones and computers can be used to ensure a timely departure based on current traffic conditions.
calendar You can remove or add hours and choose the length of the meeting. You also have the option to add a meeting location such as a physical address, phone number or Zoom link. Once you’ve set your preferences, you can send emails to meeting attendees to let them know your availability. Calendar will place the meeting on your calendar and send invitations to all attendees when you click on a specific time.
Scheduling made easy.
Use the calendar to see each team member’s work and project tasks. Additionally, you can see if members are on vacation. outside the officeand what they are working on.
In addition, calendars help ensure that each individual is not overloaded with tasks. Teams are then assigned responsibilities based on the work they are doing.
Adapt when changes occur.
A digital planner has the advantage of being able to adapt to change. The process of reorganizing your week as plans change can consume time and energy. Especially when all your priorities for the day are already time-bound.
Digital Planner lets you move meetings when conflicts arise or commitments arise. Instead of erasing and rewriting your carefully planned weeks, you can easily drag and drop blocks of time to fit your schedule.
It is possible to see the distant future.
Meetings can only be scheduled weeks in advance on a paper calendar. In most cases, you can specify a date and send it at least a few months in advance, possibly up to next year. That’s all.
With our digital calendar, you can schedule events for 2035 like next week and see recurring events.
Integration with other software is possible.
You can also rationalize workflow Most of these interactive calendars offer integration with your existing tools and software, so use these interactive calendars to handle the process.
Calendars can be integrated with tools such as email, communication apps, and project management software. For example, calendars can be integrated with tools like Zoom, Stripe, Salesforce, Zapier, HubSpot, and more.
Combining applications saves time and eliminates the need to constantly switch between different apps. Needless to say, this is not only time consuming, but also leads to oversights.
Automated tracking and auditing.
Paper calendars require you to keep track of your time during your busy day. With automatic time blocking system and digital planner, Time spent in meetings, task work, habits, and personal commitments over the past weeks and months through analytics.
By regularly auditing your calendar, you’ll know exactly where your time is being spent and where it’s being allocated. Also, this is useful if you’re a freelancer or contractor who needs to track time across projects.
Image Credits: Cottonbro; Pexel; Thanks!
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